Record small group attendance [video]

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Learn how to create small groups and use meetings to regularly record their attendance.

 

 

Meeting attendance is important information for a church to collect, as such UCare makes it really easy for you to get almost anyone involved. If a meeting is set to repeat then any person with an email address can be selected to send an attendance report reminder to. Thirty minutes before the meeting a reminder email will be sent to the selected person; when they tap the link it will open a page similar to the following.

To best take advantage of this it is suggested that this be viewed on a smartphone. Tap each person to check them off and add new people along with any meeting notes that is worth reporting to the group owner. If the meeting wasn't held for whatever reason then check "Meeting not held" and enter a brief description of the reason.

Tip: The person the attendance reminder is sent to doesn't need to have access to UCare, the email will include a link to their attendance form that they can easily fill out. When they hit save an email will be sent to the owner of the group that the meeting relates to.

Tip: Set the group owner to the small group's pastor so that any confidential information is sent directly to them when attendance is submitted. The confidential information is only included in the email; it never gets recorded in UCare. You'll need to add the information as a restricted note if you want it recorded against a person's profile.

Tip: If a person is added and another person with the same details already exists on UCare, then instead of creating an entirely new profile, the existing person will simply be recorded as having attended the meeting.

Tip: Recent visitors of the group will also be displayed in the list of names, if a visitors attends 3 times within 60 days; they will automatically become a group member.

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